A dashboard made for you
Each person drags, resizes and picks their own widgets: hours trend, tasks done, attendance, bandwidth, profit by project and a live feed of the team’s work.
NewYour own dashboard, a live feed and Shared Folders
Your people, projects and payroll, in one flow.
FolksFlow connects tasks, timers, timesheets, attendance, leave and payroll, so every hour your team works turns into a plan, a payslip and a profit number. On your own private cloud.
14 day free trial Microsoft sign-in Payroll built in
- modules in one workspace
- 25+
- private cloud per customer
- 1
- spreadsheets to reconcile
- 0
- access from any device
- 24/7
Features
Everything your team runs on, finally connected
Stop copying hours from one tool into the next. In FolksFlow, the timer someone starts in the morning shows up in their timesheet, the project's profit and the month's payroll.
Projects and tasks
Kanban boards, checklists, estimates, due dates and coloured labels for every project, with a backlog you groom and plan from.
Timers and timesheets
Start a timer on any task and send weekly timesheets for approval. Weeks lock after Sunday, and idle timers pause themselves.
Attendance and leave
Check in from the office or remotely, apply for leave, see holidays and who is away. Managers can mark leave for their team.
Payroll and payslips
Pay follows your salary structure and the hours on approved timesheets. Employees download their own payslips.
Profitability and analytics
Revenue, cost, expenses and margin for every project and person, with budgets, burn rate and one-click PDF or Excel reports.
Capacity planning
The Activity Board calendar shows how much of each person’s day is planned, so overload is spotted before it happens.
Social media marketing
Plan posts on a drag and drop calendar, group them into campaigns under each project and track ad spend per campaign.
Budgets and expenses
Monthly budget allocations per project, recurring expenses and company overheads, with reminders before money runs out.
Shared Folders on OneDrive
Admins and project managers share OneDrive folders with everyone, highlight the important ones and keep approved creatives in one place.
A guide for every page
The in-app User Guide explains every screen with screenshots, shows only what each person can use and downloads as a PDF.
Meetings built in
Schedule and join FolksMeet video meetings from your FolksFlow calendar, with everyone already in the invite list.
And much more, included
- Live team activity feed
- Approvals inbox
- Backlogs and grooming
- Coloured task labels
- Team and holiday calendar
- Timesheet lock and change requests
- Idle auto-pause and timer alerts
- Remote attendance
- Salary structure and split
- Project and resource analytics
- PDF, Excel and CSV reports
- Real-time chat
- Outlook mail and calendar
- Approved Creatives folder
- Custom email templates
- Achievements and goals
- Teams and WhatsApp alerts
- Employee directory
- Roles and permissions
- API access with tokens
- Audit log with devices
- Look up users by IP address
- Daily project summary
- Works on any phone
Your dashboard
A home screen each person arranges for themselves
Click Customise to drag widgets into place, pick a size or add new ones. Charts for hours, tasks, attendance, bandwidth and profit sit next to a live feed of what the team is doing right now.
- Drag, resize, add and remove widgets
- Live feed of tasks, time, leave, approvals and kudos
- Widgets only show what each person may see
Activity Board
See who is busy, who is free and what is running right now
Every task on one board with live timers, estimates against burned hours and weekly utilization, for you or for the whole team.
- One-click start, pause and log time
- Overload warnings before deadlines slip
- Personal and team views
Activity calendar
Know how full everyone’s day is, weeks ahead
Switch the Activity Board to Calendar and see each person’s planned hours as a share of their bandwidth, day by day, with leave and holidays taken into account.
- Allocation colour coded under 70%, full and over 100%
- Month and week views for one person or the team
- Open any day to see the tasks behind the number
Tasks and labels
Every task, sorted the way your team thinks
Add coloured labels like Bug, Blocked or Waiting on client, filter the board by them, and pull planned work from the backlog when someone has room.
- Several labels per task, managed per organization
- Filter boards and My Tasks by label
- Estimates in hours and minutes on every card
Project summary
A daily digest that tells managers where every project stands
At the end of each working day, project managers get what was done, what was logged, what is overdue and what is due today, in the app and by email.
- Overdue and unestimated work flagged
- Hours logged per person
- Sent automatically every working day
Social media
Plan every post and campaign next to the work behind it
A drag and drop social calendar for all your channels. Campaigns belong to projects, posts link to the tasks that produce them, and ad spend rolls into project profit.
- Published and overdue counts by campaign and post type
- Turn a post into backlog tasks in one click
- Ad spend reports by month or custom range
Profit and budgets
Watch each project’s budget before it runs out
Labour cost comes straight from timesheets, expenses and ad spend are added on top, and named monthly budget allocations show how much is left and how fast it is burning.
- Revenue, cost, profit and margin per project
- Budget allocations with paid and pending status
- Alerts when a project goes over budget
Shared Folders
The files everyone needs, one click away
Org Admins and project managers share OneDrive folders with the whole organization, highlight the important ones with a colour and a note, and keep approved social media creatives in their own folder.
- Create a OneDrive folder or add an existing one
- Highlighted folders pinned to the top for everyone
- Files stay in your OneDrive, never copied
Achievements
Celebrate great work, not just track it
Points, levels, badges and goals reward finished and on-time work. The best performer of each week is announced to everyone, and the team can send appreciation.
- Weekly best performer with appreciation wall
- Goals and badges people choose to chase
- Alerts when a timesheet looks unusual
On every screen
The whole office in your pocket
Check in when you reach the office, start a timer from a client meeting, approve leave on the go. FolksFlow is built mobile first and needs no app install.
How it works
Live in days, not months
- 01
We set up your private cloud
Your own FolksFlow deployment, configured for your working hours, holidays, leave policies and currency.
- 02
Your team signs in
Import people from Microsoft Entra ID or add them by hand. They sign in with Microsoft or a password.
- 03
Plan, track and pay
Assign work, track time, approve timesheets and run payroll, with profit per project updated as you go.
Security
Enterprise security, without the enterprise headache
Payroll and HR data is the most sensitive data a company holds. FolksFlow is designed so it stays yours.
Single-tenant private cloud
Each customer runs its own deployment and database. Your data is never shared with another company.
Microsoft Entra ID sign-in
Single sign-on that keeps your existing multi-factor and conditional access policies.
Role based access
Fine grained roles and permissions decide who can see salaries, approve time or change settings.
Encryption everywhere
TLS 1.2+ with HSTS in transit. Bank and tax identifiers are encrypted at rest. Passwords are securely hashed.
Full audit log
Every sensitive change is recorded with who made it and when, ready for your auditors.
Privacy by design
Built for India’s DPDP Act. Our licensing service only sees license details, never your HR data.
Pricing
Simple plans that grow with your team
Pay per active user. No setup fees on Starter and Business, and every plan starts with a guided demo.
Starter
For small teams getting projects and time under control.
$3/ user / month
Billed yearly
Start free trial- Up to 25 people
- Customisable dashboard and live feed
- Projects, Kanban boards, checklists and task labels
- Backlogs and grooming sessions
- Task timers, idle auto-pause and the Activity Board
- Timesheets with approvals and weekly lock
- Attendance check-in, remote days and leave
- Team calendar and chat
- Email support
Most popular
Business
For growing companies that run payroll and track profit per project.
$6/ user / month
Billed yearly
Start free trial- Everything in Starter, for unlimited people
- Payroll from timesheets, salary structure and payslips
- Project profitability, budgets and expenses
- Analytics with PDF, Excel and CSV reports
- Capacity planning with the Activity calendar
- FolksMeet video meetings
- OneDrive Shared Folders
- Achievements, goals and weekly best performer
- Microsoft 365 sign-in, Outlook mail and calendar
- Teams and WhatsApp notifications
- Priority support
Enterprise
For organizations that need their own cloud, controls and service levels.
Custom
Priced for your team size and hosting
Talk to sales- Everything in Business
- Dedicated private cloud deployment
- Microsoft Entra ID user import and sync
- Custom roles, permissions and audit log exports
- Social media calendar, campaigns and ad spend reports
- API access with scoped tokens and IP lookup
- Data migration and onboarding
- Uptime SLA and a named account manager
Prices exclude applicable taxes. Starter and Business include a 14 day free trial.
What is FolksFlow?
FolksFlow is one workspace for running a services company: projects and tasks, timers and timesheets, attendance and leave, payroll and payslips, and the profitability of every project. Everyone sees the same live data, so planning, billing and pay all start from the hours people actually worked.
Where is our data stored?
Every customer gets a private FolksFlow deployment. Your employees, timesheets and payroll records stay in your own database and are never mixed with another company. We can host it for you in an Indian data center or deploy it on your own cloud account.
Can my team sign in with Microsoft?
Yes. FolksFlow supports Microsoft Entra ID single sign-on with your existing 2FA policies. People who are not on Microsoft 365 can use a password managed by your admin, and you choose the method per person.
Can payroll follow our salary structure?
Yes. Payroll uses the earnings, allowances and deductions you configure, and each employee can download their own payslips. Pay is calculated from attendance, leave and approved timesheets, so there is no re-keying.
Can we plan social media in FolksFlow?
Yes. The social media calendar lets you plan, review and schedule posts across channels, group them into campaigns under each project, link them to the tasks that produce them and record ad spend, which flows into the project’s profit.
What happens if someone forgets to stop a timer?
FolksFlow notices. After an hour with no activity it asks whether you are still working, and after a longer idle period it pauses the timer and check-in on its own. Your Org Admin chooses both thresholds.
Can each person set up their own dashboard?
Yes. Everyone can drag, resize, add and remove dashboard widgets, such as hours trend, tasks done, attendance, bandwidth and profit by project, and keep a live feed of the team’s work. Widgets only show data the person is allowed to see.
Can we share files with the whole team?
Yes. Org Admins and project managers can create or add OneDrive folders under Shared Folders, and FolksFlow makes them viewable by everyone in the organization. Important folders can be highlighted, and approved social media creatives get their own folder.
Is there a free trial?
Starter and Business plans come with a 14 day free trial with all features turned on. No card is needed to start. Book a demo and we will set up a trial workspace for your team.
How is pricing calculated?
Plans are priced per active user per month, before taxes. Paying yearly saves around two months. You can add or remove people at any time and the next invoice is adjusted.
Can we move our existing data in?
Yes. Employees can be imported from Microsoft Entra ID or a spreadsheet, and on the Enterprise plan our team migrates projects, timesheets and leave balances from your current tools.
Does it work on phones?
FolksFlow is fully responsive, so people can check in, start a timer, apply for leave or approve timesheets from a phone, tablet or desktop browser without installing anything.
Can we cancel at any time?
Yes. Monthly plans can be cancelled at any time and stay active until the end of the paid period. See our Cancellation and Refund policies for the details.
About us
Made by Folks from Wonderfolks
FolksFlow is built by Wonderfolks Interactive LLP, a product and digital studio in Calicut, Kerala. We run client projects every day, and we built FolksFlow because we were tired of juggling one tool for tasks, another for timesheets, a spreadsheet for leave and yet another for payroll.
Today FolksFlow runs our own studio, and we bring the same workspace to agencies, consultancies and growing companies across India and beyond.
People first
Software that recognizes good work, not just measures it.
Your data, your cloud
Private by default, with every record kept inside your deployment.
Built in Kerala
Designed and supported from Calicut, India.
We use it daily
Every feature is used by our own team before it ships.
Contact us
Let's talk about your team
Book a demo and we will walk you through FolksFlow with your own workflows in mind, answer your questions and set up a free trial.
Emailsupport@folksflow.com
OfficeWonderfolks Interactive LLPCalicut, Kerala, India
Book a demo
Tell us a little about your team and pick a day that suits you.
Bring your whole team into one flow
Start with a free demo, and our team will help you set up your workspace, import your people and go live.